Event Badge Printer Hire

Event Badge Printer Hire 

Simple, Reliable Badge Printing for Events of Any Size 

Looking for a straightforward way to print event badges on-site without investing in permanent equipment or fully managed services? Contact Media offers event badge printer hire designed for organisers who want to self-manage badge printing quickly, easily, and professionally. With flexible hire options, you can select the precise dates and times for equipment drop-off, setup, and collection, ensuring everything aligns perfectly with your event timetable. 

Our badge printer hire is a complete, on-site badge printing solution delivered ready to use straight out of the box. Each hire includes Microsoft Surface Pro (laptops), badge printers, ink, and badge stock — everything you need to set up, power on, and start printing immediately. Equipment is couriered directly to your event venue, and once your event is complete, simply pack everything away using the provided instructions, attach the pre-printed return label, and a courier will collect it from the venue. 

Our badge printer hire service is a cost-effective alternative for small to mid-sized events, meetings, seminars, training days, and corporate gatherings that want professional badge printing without the expense of a fully managed service.  

We supply everything you need to get started — badge printers, laptops, badge stock and ink. 

A Flexible Alternative to Fully Managed Badge Printing 

Not every event needs a fully managed registration desk or large-scale printing operation. Many organisers simply want: 

A professional badge printer on-site 

The ability to print badges as needed 

Control over their own registration process 

A cost-effective solution for lower badge volumes 

Contact Media’s event badge printer hire gives you exactly that. 

You hire the equipment, manage badge printing yourself, and benefit from professional-grade hardware trusted by event teams across the UK. 

What’s Included with Event Badge Printer Hire

Our badge printer hire packages are designed to be simple, flexible, and transparent. 

Professional Event Badge Printers 

Microsoft Surface Pro’s (laptops) 

We supply reliable, high-quality badge printers suitable for on-site event use. These printers are fast, compact, and designed to produce clear, professional name badges. 

Badge Stock and Ink 

Your hire includes compatible badge stock and ink, ensuring everything works seamlessly together. No sourcing materials from multiple suppliers and no compatibility issues on the day.  

Easy Setup and Support 

Our printers are straightforward to set up and use. Clear instructions are provided, and our team is on hand to support you if needed. 

Optional Event Badge Printing Software 

If you don’t already have badge printing software, Contact Media can provide access to our event badge printing software for an additional cost. 

Our software is designed to make on-site badge printing simple and intuitive, even for teams with limited technical experience. 

Badge Software Features Include: 

Quick badge creation and printing 

Simple attendee data entry 

Customisable badge layouts 

On-demand printing during the event 

Easy operation for self-managed teams 

This option is ideal for organisers who want a complete, ready-to-use badge printing solution without developing or sourcing their own software. 

Who Event Badge Printer Hire Is For 

Our event badge printer hire service is ideal for: 

Small conferences and seminars 

Corporate meetings and internal events 

Training sessions and workshops 

Networking events 

Pop-up or one-day events 

Organisers printing a lower volume of badges 

If you don’t need large-scale on-site teams but still want a professional badge experience, printer hire is a practical and cost-effective solution. 

Why Choose Contact Media for Event Badge Printer Hire 

Designed for Events 

Our equipment and solutions are built specifically for event environments, not generic office use. 

Flexible and Cost-Effective 

Hiring avoids upfront equipment costs and allows you to scale up or down depending on your event needs. 

All-in-One Supply 

Printers, laptops, badge stock, ink, and optional software are provided together, removing complexity and last-minute sourcing issues. 

Trusted Event Technology Provider 

Contact Media supports events across the UK with on-site technology solutions, from simple printer hire to fully managed registration and badge printing services. 

Self-Managed Badge Printing, Done Right 

With Contact Media, you stay in control of your badge printing while benefiting from professional-grade tools and expert support. 

Whether you’re printing badges in advance or on the day, our event badge printer hire solution ensures: 

Clear, professional badges 

Reliable performance 

Minimal setup time 

A smooth experience for your team and attendees 

Hire an Event Badge Printer with Confidence 

If you’re looking for a simple, professional way to print event badges on-site — without committing to a fully managed service — Contact Media’s event badge printer hire is the ideal solution. 

Everything you need in one place to run your badge printing with confidence. 

Get in touch today to discuss event badge printer hire, availability, and optional software solutions.